单击此处编辑母版标题样式,单击此处编辑母版文本样式,第二级,第三级,第四级,第五级,*,UNIT,商务会议,5,Learning Objectives,Chairing a meeting,Asking for and giving opinions,or suggestions,Agreeing or disagreeing,Writing a meeting agendas and,taking minutes,Business Meetings,UNIT商务会议 5 Busine,1,Speaking Task,Warm-up Practice,Listening Task,Follow-up Practice,CONTENTS,Writing Task,Reading Task,Speaking Task Warm-up Prac,2,Warming-up Practice,We need to discuss some questions about what we are going to learn in this unit.,Sure,thatll help us understand better about what we are asked to do.,Warming-up PracticeWe need to,3,To make a good meeting which brings people together,facilitates,decision making,and,assists,people in taking,responsibility,an,agenda,comes first.An agenda helps,structure,the meeting and,keep track of,what is being discussed.After a meeting,minutes,which are the agreed,record,of discussion and decision made,are usually required to record,permanently,the,proceedings,of a meeting,as well as to provide a,basis,for,action,.,1.Business Meetings,To make a good meeting which,4,2.Read the following tips for meetings,Tips for Successful Meetings,a)Know the goal of the meeting.,b)Pick an appropriate time.,c)Set an agenda.,d)Review the agenda before starting the meeting.,e)Set a time limit for the meeting so people can plan accordingly.,f)Stay focused on one topic,so that there are no side conversations.,g)Record resolution on any items discussed,h)Solicit comments from all members.,i)At the end of the meeting,summarize the decisions that have been made.,j)End the meeting on time.Never let a meeting run long.Again,stick to your original plan.,2.Read the following tips for,5,3.,Discuss the following questions:,1)Which do you think are the five most important tips?Why?,2)Which of the tips do you disagree with?Why?,3)Can you add more tips as advice for holding meetings?,4)Why do we have meetings?,5)Discuss in pairs or groups whether you like meetings.Why,or why not?,3.Discuss the foll,6,Planning and organizing,Taking care of details,Practicing smart marketing,Being a team player,Knowing how to manage time,Negotiating skillfully,Applying a positive attitude,Evaluating results,Being a perpetual learner,Keeping a sense of humor,Ten Secrets of Super Successful Meeting Planners,Ten Secrets of Super Successf,7,TIPS FOR LEADING EFFECTIVE BUSINESS MEETINGS,1.Decide whether you really need to call a meeting.Can the issue be resolved by an individual or a conference call?,2.Determine who needs to attend.Try keeping the number of attendees small,as large meetings get unwieldy.Suggest that people attend only the parts of the meeting that involve them.This way you can keep the discussion more focused.,3.Set definite starting and stopping times.,4.Prepare an agenda.Explain the goal of the meeting;if there are many goals,decide which ones command priority,and make this clear.,5.Circulate the agenda in advance to allow attendees to prepare.,6.Assemble visual aids such as charts,handouts or slides.,TIPS FOR LEADING EFFECTIVE BUS,8,TIPS FOR LEADING EFFECTIVE BUSINESS MEETINGS,7.Start off the meeting with straightforward,easily resolved,issues before heading into thornier ones.,8.Allocate a specific amount of time for each issue.Move,through issues,allowing for discussion but discouraging,digression or repetition.Use a timer to help monitor the,time.,9.Postpone discussion until the end of the meeting if debate,on an issue runs overtime.Make sure to cover the other issues on the,agenda.,10.Follow up:Circulate copies of the minutes after the meeting to remind,everyone of conclusions and action plans.,TIPS FOR LEADING EFFECTIVE BUS,9,TIPS FOR LEADING EFFECTIVE BUSINESS MEETINGS,11.Schedule a meeting before lunch,at the end of the day,or immediately before another one to prevent it from becoming too long.,12.Keeping the meeting positive.Try having a 5-minute recognition period where people are given a chance to show recognition to co-workers who have done a good job or worked extra hard on a project.,13.Stand-up meetings.If you are meeting to discuss just a few items or issues,have a stand-up meeting!Participants are more likely to keep on task and reach a consensus on their feet than in a comfortable chair.,TIPS FOR LEADING EFFECTIVE BUS,10,Listening Task,In this part you are going to listen to two passages about business meetings.Now listen and try to finish the exercises while listening.,Are you ready?,Listening Task,11,5.1.1 Listen to the passage and answer the following questions.,1)What are meetings?,Meetings are communicating with an audience in a format in which more than one individual come together to introduce,review,or decide something.,2)Why have meeting times and places become more complicated?,Because new technologies have emerged and become less expensive and more popular.,3)What is now growing quickly?,The use of audio and video conferencing over the Internet,4)What do people prepare once a meeting place and meeting time are arranged,and an agenda or the goa