Click to edit title style,Click to edit Master text styles,Second level,Third level,Fourth level,Fifth level,*,Click to edit title style,Click to edit Master text styles,Second level,Third level,Fourth level,Fifth level,*,UCD,Finance Office/Accounting Services,HOME PAGE:,THIS PRESENTATION:/ucdhsc.edu/admin/finance/documents/NEO.ppt,Accounting Services Agenda,The Big Picture,Stewardship Obligation,Fiscal Culture,AVC Finance/Admin,Sponsored Project Funds,Gift Funds,Internal Controls,Reports,Personal Liability,Training Resources,Compliance Resources,Contacts,The Big Picture,Stewardship Obligation,The,responsibility,for sound financial management,resides with every employee,or affiliate,who spends or manages university funds.,In general,the public nature of University funds,and State requirements,impose a more restrictive standard,than that used in the private sector,Fiscal Culture,CUs organizational units,obtain and utilize resources,to carry out the universitys missions,the financial impact of which is accumulated and summarized in the Universitys financial records.,CU is obligated to comply with numerous laws,policies,rules,regulations,and sponsor/donor requirements.,External entities trust that the universitys financial statements are complete and accurate,which cannot happen without the help of all employees and affiliates who have financial management duties.,It is important for all employees/affiliates to understand:,the hierarchy of policies,procedural statements,and guidelines,the driving forces behind our current fiscal culture,and the main tenets of the related policies,Fiscal Culture,Policy Hierarchy:,Fiscal Culture,Driving Forces-CU Regents and External Forces,The,Regents of the University of Colorado,sit atop our policy hierarchy,and create laws and policies that lower level policies,like APS,PPS,and campus-specific policies strive to support:,Laws of the Regents,Policies of the Regents,The,Sarbanes-Oxley Act of 2002,which influences best-practices in fiscal management,is the driving force behind many of CUs new and revised Administrative Policy Statements:,Fiscal Roles and Responsibilities,Fiscal Code of Ethics,Fiscal Certification,Officer Disclosure of Interests,Fiscal Culture,Driving Forces Transparency and Accountability,Other factors,like the need for transparency and accountability have impacted APS/PPS:,Propriety of Expenses,Sensitive Expenses,Alcohol Purchase and Provision,Alcohol,CU Foundation Transfers,Recognition and Training,Personal Technology and Telecommunications,AVC Finance and Administration,Finance Office Responsibilities,Accounting Services,Financial Compliance and Training,Sponsored Programs Accounting(Downtown Campus),Resource Management,Student Financial Services,Sponsored Project Funds,(Anschutz Medical Campus),Office of Grants and Contracts(OGC),Pre-Award,Contracting,Accounting,Post-Award,Policy and Education,Sponsored Project Funds,(Downtown Campus),Division of Sponsored Programs Administration(DSPA),Pre-Award,Contracting,Sponsored Programs Accounting(SPA),Accounting,Post-Award,Policy and Education,Gift Funds,Gift funds are financial awards received from external donors,Expenditures must be made in accordance with donor wishes,and must be in compliance with all applicable rules,regulations,policies,and procedures.,Online training is available at:,and is,required for those with gift fiscal responsibilities,Internal Controls,Promote the use of sound business and financial management practices,.,One major control is achieved through proper,segregation of duties,so that no single individual controls all(e.g.create and approve)aspects of a financial transaction.,Another control is the,review of monthly financial statements,whether burst or ad-hoc,Reports,Reports can be viewed in the my.CU portal:,Reports,Click on the my.Reports tab:,Reports,Depending on your roles and Finance System access,youll view reports via one or more of the channels:,Personal Liability,Colorado Governmental Immunity Act,Three main areas in which an employee can be held liable for actions at work:,Criminally,Civilly,Employment discipline,Personal financial liability if:,After-the-fact purchases,Signing contracts on behalf of University(see signature matrix):,Training Resources,Blackboard Online training(:Use 6-digit Employee ID#to login),Research Administration Start to Finish,Direct Charging to Sponsored Projects,Electronic Personnel Effort Reporting(ePER),Finance/Procurement System Training multiple courses,Financial Inquiry Online training :/,Instructor-led Finance/Procurement Training(:/ucdhsc.edu/admin/finance/courses.htm),Procurement Card Training,Compliance Resources,UCD Financial Compliance,Effectiveness of administrative training programs,Adequacy of fiscal policies and procedures,Propriety of financial transactions,Internal Audit Fraud Hotline,Contacts,UCD Finance Office website:,DSPA(Downtown Campus)website:,SPA(Downtown Campus)website:/,Grants and Contracts(AMC)website:/,